HP Designjet T2300 eMFP Product Series - Create a scan-to-network folder

: 12 Years Ago
: Rob Bussell
: Network Folder

November 15, 2012

A scanned image may be saved in a USB flash drive or in a network folder. The USB flash drive option requires no preparation, but the network folder option will not work until it has been set up in the following way.

NOTE:

The product accesses shared folders (as a client) using NTLMv1-based authentication. If, for security reasons, you prefer not to expose user credentials using NTLMv1, you should avoid using a scan-to-network folder.

Create a folder on a computer that the scanner can access through the network.
Create a user account on the same computer for the product.
Change the sharing options of the folder so that it is shared with the 'scanner user', and assign full control of the folder to that user.
Create a share name for the folder.

NOTE: It is important to complete the above steps before starting the remaining steps below.
In the product's Embedded Web Server, select the Setup tab and then Scan to network . See Access the Embedded Web ServerAccess the Embedded Web Server .
Alternatively, In the HP Utility, select the Settings tab and then Scan to network . See Access the HP UtilityAccess the HP Utility .
On the Scan to Network page, click Add folder details , and fill in the various fields.
- Server name should contain the network name of the remote computer.
- Folder name should contain the share name of the folder.
- User name should contain the name of the 'scanner user'.
- User password should contain the password of the 'scanner user'.
- Domain name should contain the name of the domain in which the user name exists. If the 'scanner user' does not belong to any domain, leave this field empty.
The server and folder names are used to connect to the shared folder by building a network folder path as follows: \\server name \folder name
Click Apply to save the configuration.
The product automatically checks that it can access the network folder. If not, see Cannot access the network folderCannot access the network folder .

Example: Create a scan-to-network folder under Windows

Create a new user account for the 'scanner user' on the remote computer. You can use an existing user account for this purpose, but it is not recommended.
Create a new folder on the remote computer (unless you want to use an existing folder).
Right-click the folder and select Properties .
In the Sharing tab, click the Advanced Sharing button.
Check the Share this folder box.
You need to ensure that the 'scanner user' has full read/write control over the shared folder. To do this, click Permissions and grant Full Control to the user (or to any suitable group that includes that user).
If there is a Security tab in the Properties window for your folder, then you must also grant the same user Full Control over the folder in the Security tab. Only some file systems such as NTFS require this.

The 'scanner user' can now access the folder and write files to it. Next, you must configure the product to send scans to the folder.
In the product's Embedded Web Server, select the Setup tab and then Scan to network .
On the Scan to Network page, click Add folder details .

NOTE: If the product has already been configured for scanning to the network and you now want to use a different shared folder, click Modify .

Enter the name or IP address of the remote computer, the name of the shared folder, and the user name and password of the 'scanner user' that you have already created on the remote computer.
Leave the user domain field empty unless the user is a member of a Windows domain. If the user is only a local user of the remote computer, leave the field empty.
You can use the name (instead of the IP address) in the server name field only if the shared folder is on a Windows computer in the same local network. This must be a simple name (up to 16 characters long) without a domain suffix (i.e. without any dots in the name). Fully qualified DNS domain names are not supported.
If the product and the network folder are in different networks, or if the remote computer is not running Windows, then you must use the IPv4 address instead of the name of the remote computer. On IPv6 networks the IPv6 address is also supported.
When you click Apply , the product will try to confirm that it can access the shared folder correctly. If all is well, you can now send scanned images to the shared folder. If not, see Cannot access the network folderCannot access the network folder .

You can check at any later time that the shared folder remains accessible by clicking Verify in the Embedded Web Server. A correctly configured shared folder can become inaccessible if the user’s password is changed, or if the shared folder is moved or deleted.

Example: Create a scan-to-network folder under Mac OS

Create a new user account for the 'scanner user' on the remote computer. You can use an existing user account for this purpose, but it is not recommended.
Create or choose a folder on the remote computer. By default, Mac OS users have a “Public Folder�? that can easily be used for this purpose.
Open the System Preferences application and select the Sharing icon.
Make sure the 'scanner user' has Read & Write access to the folder.
Click Options .
Check the Share files and folder using SMB box, and make sure that the 'scanner user' is checked in the On column.
Click Done . You will now see file sharing enabled and Windows sharing on.

The 'scanner user' can now access the folder and write files to it. Next, you must configure the product to send scans to the folder.
In the product's Embedded Web Server, select the Setup tab and then Scan to network .
On the Scan to Network page, click Add folder details .

NOTE: If the product has already been configured for scanning to the network and you now want to use a different shared folder, click Modify .

Enter the IP address of the remote computer, the name of the shared folder, and the user name and password of the 'scanner user' that you have already created on the remote computer.

NOTE: You cannot use the remote computer’s host name as the server name, as this is supported only for computers running Windows. You must use the IPv4 or IPv6 address.
Leave the user domain field empty.
When you click Apply , the product will try to confirm that it can access the shared folder correctly. If all is well, you can now send scanned images to the shared folder. If not, see Cannot access the network folderCannot access the network folder .